140 Jobs in Chattanooga, TN
State of Tennessee is Hiring a SECRETARY Near Chattanooga, TN
Location: Hamilton County
Last Day to Apply: Apr 29 , 2024
Business Unit: Non-Exempt Office/Admin Suppt
Job Family: Mental Health
Job Opening ID: 57254
Job Information
State of Tennessee Job Information
LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF MENTAL HEALTH & SUBSTANCE ABUSE SERVICES, MOCCASIN BEND MENTAL HEALTH INSTITUTE DIVISION, HAMILTON COUNTY
Qualifications
Necessary Special Qualifications: Positions within the Division of Rehabilitation Services of the Department of Human Services will be required to:
Summary
Responsibilities
- Types a variety of material of narrative, tabular, statistical and other nature including correspondence, memoranda, abstracts, articles, business, case, legal, medical, other reports, and a variety of other items.
- Reviews all material typed for spelling, grammar, structure, logic, and makes suggestions for improvement where appropriate.
- Answers questions to provide assistance and direction regarding policies, procedures, and agency information.
- Communicates by telephone, e-mail, or personal contact.
- Retrieves information from files, internet, and databases regarding personnel, payroll, invoices, accounts receivable, etc.
- Gathers materials necessary for meetings, interviews, and presentations.
- Creates documents and spreadsheets using current office software.
- Answers questions to provide assistance and direction regarding policies, procedures, and agency information.
- Proofreads documents to ensure accuracy of content.
- Screens and directs calls and visitors to proper services.
- Notifies technicians if office equipment is not functional.
- Prepares tabulations and performs a variety of figures including timesheets, mileage, etc.
- Creates documents and e-mails for internal and external communications from copy, rough draft, marginal notes, or verbal instruction.
- Distributes work to units and maintains files for executive or supervisor.
- Performs a variety of routine clerical functions.
- Files documents and items in both paper and electronic formats according to office preference.
- Audits employee timesheets to ensure accuracy and completion.
- Audits business relevant documents for accuracy and completion.
- Monitors inventory levels of standard office supplies to ensure adequate stock for office functionality.
- Monitors office equipment to ensure proper working condition.
- Performs a variety of routine clerical functions such as compiling and assembling information for dissemination.
- Maintains appointment calendars for office staff.
- Inspects office equipment to ensure proper working condition.
Competencies
- Dealing with Ambiguity
- Learning on the Fly
- Written Communication
- Boss Relationships
- Customer Focus
- Comfort Around Higher Management
- Organizational Agility
- Approachability
- Patience
- Time Management
- Knowledge of Computer Literacy
- Knowledge of Customer Service
- Knowledge of English Grammar
- Knowledge of Mathematics?
- Active Listening
- Reading Comprehension
- Social Perceptiveness
- Time Management
- Writing?
- Memorization
- Oral Comprehension
- Oral Expression
- Speech Clarity
- Speech Recognition
- Written Comprehension
Tools & Equipment
- Audio Visual Equipment
- Automatic and Manual Filing Systems
- Calculator
- Copier
- Electric and Manual Hole Puncher
- Electric and Manual Stapler
- Fax Machine
- Intercommunication System
- Laminating Machine
- Overhead Projector
- Paper Shredder
- Pencil Sharpener
- Personal Computer
- Postage Meter
- Printer
- Scanner
- Tape Recorder
- Telephone
- Time, Date, and Serial Number Stamping Machine
- Transcription Equipment
- Two-way Radio
- Typewriter
Job Summary
Full Time
Public Administration
$86k-128k (estimate)
04/25/2024
06/23/2024
tn.gov
NASHVILLE, TN
15,000 - 50,000
1976
Private
BILL LEE
$10B - $50B
Public Administration
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About State of Tennessee
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